Volunteer opportunities exist for all skill levels, comfort zones, and time commitments. Please contact the GALA COMMITTEE to join the planning committee or volunteer for the following:
Donation Solicitations -- Most Needed Reach out to past and potential donors to solicit donations for the auction. Friendly, confident people who are happy to request donations and follow-up with contacts and local businesses needed! Many businesses welcome the opportunity to support our school and LOVE to contribute since it is great advertising. Ideally, a team will share these hunt and gather responsibilities from December thru mid-February.
Data Entry -- Most Needed Process donation forms by entering descriptive copy, company information, and logos into the online auction system. Attention to detail is a bonus. This can be done anytime on any computer with Internet access, for as much time as you are able to offer. Processing starts in January and continues thru mid-March. A team of individuals working on their own flexible schedule makes this contribution easy and seamless.
Class Artwork Volunteers Act as a liaison between art teachers and class parents to help students create artwork by class for bid at auction. Help create these super popular auction items with the greatest amount of heart. Ticket Sales & Bidder Registration Volunteers Help sell admission tickets and register bidders outside the school prior to the auction at drop-off and pick-up, and during Parent/Teacher conferences. Ticket sales start in mid-February. Volunteer via the Sign Up Genius for as many hours/weeks as you can spare.
Setup & Event Volunteers Help to set up, help out during, help clean up after. Please help us bring it all together and put it to bed. Volunteer through the Sign Up Genius in February.
Planning Committee: Merchandising & Auction Operations Manage the receipt and distribution of donations. Work closely with other chairs to launch the online auction and plan gala night. Organized and creative people with a can do attitude, big picture perspective and a gift for making things look spectacular needed!
Technical Support - Most Needed Provide tech support for the online auction system, donor mail merge, and bid support on gala night. Not at all intimidated by a spreadsheet, a sign-up genius, or square transaction? Please share your knowledge with us.
Communications & Design Coordinate auction related communications to the Spruce community & donors. Design invitations, online banners, and the auction catalog. Have a flair for getting others excited and promoting your school? Designers and cheerleaders welcome!!
Food & Beverage This team is responsible for securing food donations and the catering for the auction. They also schedule and coordinate pick-up/delivery of food and coordinate the paid food staff that work during the auction.
Event Design & Decor If you are creative, organized and know how to throw a good party – this is for you! Dream up a great space and bring it to fruition. A big part of this job is securing and directing set-up vendors and volunteers the night before and day of the auction.
